How to Become a Process Server in Ontario (A Step-by-Step Guide with Tips)

If you’re searching for how to become a process server in Ontario, you’re likely interested in a hands-on legal support career that’s flexible, independent, and important to the justice system. While Ontario doesn’t have a formal licensing system for process servers, there are specific legal procedures you must follow under the Rules of Civil Procedure to serve documents correctly and professionally.

In this step-by-step guide, we’ll break down how to get started, what skills and knowledge you need, who can become a process server, and how to turn this into a rewarding career or business. Whether you’re exploring part-time work or aiming to launch a full-time legal support service, this article is for you.

What Is a Process Server in Ontario?

A process server is a neutral third party responsible for delivering legal documents to individuals or organizations involved in a lawsuit or legal proceeding. These documents can include:

• Statements of claim
• Subpoenas
• Divorce applications
• Eviction notices
• Motions and court orders

In Ontario, process serving is governed by the Ontario Rules of Civil Procedure, particularly Rule 16. Although no government-issued license is required, the role demands precision, attention to legal timelines, and an understanding of how service must be completed to be valid in court.

How to Become a Process Server in Ontario: Step-by-Step

Step 1: Meet the Basic Requirements

You don’t need a specific degree or certification to become a process server in Ontario. However, you should:

• Be at least 18 years old
• Be reliable, responsible, and discreet
• Be familiar with the geography of your service area
• Have basic communication and documentation skills

You don’t need to be bonded or licensed, but many agencies and law firms prefer working with experienced or professionally-presented individuals.

Step 2: Understand the Ontario Rules of Civil Procedure (Rule 16)

Before you begin, it’s crucial to understand how and when legal documents must be served. This ensures your work holds up in court and that you’re taken seriously by legal professionals.

Key takeaways from Rule 16:

• Personal Service is required for originating processes (e.g., Statements of Claim), meaning documents must be handed directly to the individual
• Alternative Service (e.g., leaving documents at a residence or mailing with acknowledgment) is only allowed with court approval
• Proof of service must be completed on a Form 16B: Affidavit of Service

View the rule: Ontario Rules of Civil Procedure – Rule 16

Get the Affidavit of Service (Form 16B): Download from Ontario Court Forms

Step 3: Learn Through Practice or Mentorship

While formal training isn’t required, many successful process servers start by:

• Shadowing an experienced process server
• Volunteering with a legal support company
• Working part-time with a law firm or paralegal
• Taking an online course or workshop in process serving or civil procedure

Tip: A strong understanding of court deadlines, address verification, and proper documentation is key to success.

Step 4: Start Serving Legal Documents

Once you’re confident in the procedures, you can start offering your services to:

• Law firms
• Paralegals
• Government agencies
• Property managers and landlords
• Small claims litigants

What to do when serving:

• Verify identity discreetly before handing over the documents
• Record the date, time, address, and circumstances of the serve
• Complete a Form 16B (Affidavit of Service) for your client
• Be respectful and non-confrontational—even in difficult situations

Pro tip: Always carry a copy of the rules and a blank affidavit of service in your vehicle or bag.

Step 5: Build a Business or Work With an Agency

You can work as a freelancer, join a legal support company, or start your own business.

If you’re going independent:

• Register your business (e.g., as a sole proprietorship in Ontario)
• Create a simple website showcasing your services and service areas
• Join directories like ServeNow
• Offer rush services, rural coverage, and flexible hours to stand out

Many process servers also offer court filing, document retrieval, or skip tracing to boost income.

How Much Do Process Servers Make in Ontario?

Earnings vary based on location, experience, and the number of serves you complete.

• Per job pay: $40–$100+ (more for rush or difficult serves)
• Part-time income: $15,000–$30,000/year
• Full-time or business owners: $40,000–$80,000+/year

High-demand areas include Toronto, Ottawa, Mississauga, Hamilton, and Brampton.

Tools & Skills That Help Process Servers Succeed

To become a trusted professional in the field, focus on:

• Reliability – Always meet deadlines and show up when promised
• Attention to detail – Small errors can lead to court rejections
• Communication – Keep clients updated and respond promptly
• Organization – Track attempts, contacts, and deadlines clearly
• Tech-savviness – Use GPS apps, scanner apps, and e-signature tools

Recommended Tools:

• Scanner Pro (for mobile scanning)
• ServeManager (case tracking & affidavit creation)
• Google Maps Timeline (for route logging)

Frequently Asked Questions (FAQs)

Do I need a license to become a process server in Ontario?

No, Ontario does not require a license to work as a process server. However, you must follow the Rules of Civil Procedure to serve documents legally.

Can I serve any legal document?

You can serve most civil documents, including claims, motions, and subpoenas. Some sensitive matters (e.g., family court or criminal documents) may have different rules—always check with the client or court.

How do I prove that service was completed?

You must fill out and sign Form 16B: Affidavit of Service, which details how and when service was completed. This form is usually filed with the court by your client or their legal representative.

Can I work as a full-time process server?

Yes. Many professionals build full-time businesses by serving legal documents, offering document filing, skip tracing, and working with multiple legal clients.

What happens if the person refuses to accept the documents?

In Ontario, refusing to accept documents does not invalidate service. If you identify the correct person and inform them of the nature of the papers, you may leave the documents nearby (e.g., at their feet) and record the details in your affidavit.

Final Thoughts: Starting Your Legal Support Career in Ontario

Becoming a process server in Ontario is a straightforward and rewarding path for anyone interested in legal support work. With no license requirements, low startup costs, and growing demand from law firms and self-represented litigants, this role offers excellent flexibility and income potential.

Focus on mastering the rules, being professional and dependable, and gradually building your network. Whether part-time or full-time, process serving is a respected and valuable part of Ontario’s legal system—and a great place to start or grow your legal support career.